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Set up a webinar using Zoom and Eventbrite

You can charge attendees for a webinar hosted on the platform of your choice (like Zoom) or offer them at no cost. First, create a webinar to generate your link. Next, create your event on Eventbrite and set the location to “Online event”. Then leverage advanced ticketing features and your dedicated online event page to streamline the experience.

1. Set up your webinar in Zoom.

1. eblink{Create your webinar in Zoom=> target=_blank} to generate a link. 2. Check “registration required”. 3. Un-check “require webinar password”. 4. Copy the title, start time and webinar ID. You need this when creating your Eventbrite event. 5. Customize the "Join URL" by adding text before "" (e.g., Do not include dashes in the unique webinarID provided by Zoom. 6. Save the custom URL for use on your online event page (on Eventbrite).

2. Click "Create Event".

eblink{Log in=> target=_blank} to your Eventbrite account. Then click "Create Event" (at the top of the page).

3. Basic Info.

• Event Title — Give your event a short, distinct name up to 75 characters long. This should match the title you entered in Zoom. • Type — Choose a type that describes your event. For public events, this helps attendees find your event. • Category — Choose a category that matches your event. For public events, this helps attendees find your event. • Sub-category — Choose a sub-category that further describes your event. Setting an event sub-category is only available for U.S. events at this time. • Organizer — Select one of your organizers. To add or update an organizer, you need to update the specific eblink{Organizer Profile=>}.

4. Set the location to “Online event”.

The “Online event” setting lets people know this is a virtual (not in-person) event. Save and you’ll notice a new “Online Event Page” option in the left-side manage events menu.

5. Date and time.

• Event Starts — When attendees can enter your event. This should match the start time you entered in Zoom. • Event Ends — When attendees should leave your event. This should match the end time you entered in Zoom. • Time Zone — Set to match the region that matches your event location. By default, this information matches the eblink{region/locale settings=>} for your Eventbrite account.

6. Save & Continue.

7. Build your online event page.

• Add Webinar — Add a section with a webinar title, link (the custom join URL you created), and preview image. • Add Livestream — Add a section with a livestream title, link, and preview image. • Add File — Add a section to link to a document or presentation. • Add Text — Add a section for additional text. • Add Image — Add a section that functions just like the "Main Event Image" uploader (under Details). Multiple JPEG, PNG, and GIF images no larger than 10MB are supported. • Add Video — Add a section that shows a YouTube or Vimeo video.

8. Click the gear icon.

A common practice is to restrict materials to be available during the webinar only. Use the gear icon to eblink{set when sections show on the page=>}.

TIP: You can also rearrange sections with the up-down arrows or delete by clicking the trash can icon.

9. Save your changes.

After you save, click “Preview” at the bottom of the page to view your online event page.

NOTE: To preview your event listing (where attendees register), click Preview at the top of the page.

10. Click “Tickets”.

Click "Create Tickets". Then choose Paid, Free, or Donation and enter your ticket information: • Name — Enter a name for your ticket type. This name appears on your event listing, in your sales reports, and on the PDF/mobile tickets attached to an attendee's order confirmation email. • Quantity — Set the number of tickets available for the ticket type. You can change this number at any time, even after publishing your event and selling tickets. • Price — This is the cost of the ticket, not including any eblink{fees=>}. When you enter the ticket price, the “eblink{Include fees in ticket price=>}” option will appear. When selected, the attendee pays just the price of the ticket and the fee(s) are deducted from the price you set (the event creator receives the price of each ticket minus the fees). When not selected, the attendee pays the fee(s) on top of the ticket price. • Sales Start — When attendees can start purchasing the ticket type. By default, your ticket sales start immediately after you publish your event. • Sales End — When attendees can no longer purchase the ticket type. By default, your ticket sales end an hour before your event ends. • Donation — Create a ticket type without a set price and allow attendees to enter an amount . — leave the quantity blank if you want to sell unlimited donation tickets. Donation tickets are valid tickets to enter the event. If you don’t want attendees to receive a ticket in exchange for their donation eblink{turn off PDF tickets=>} for the ticket type.

11. (Optional) Select your “Advanced Settings”.

• Description — Describe what attendees receive with the ticket type (2,500 characters or less). The description appears in smaller text below the name of your ticket type. • Visibility — Choose if the ticket type should be “Visible” to the public, “Hidden” from the public, “Hidden when unavailable,” or set a “Custom Schedule”. With “Custom Schedule,” two more fields appear: “Hide Until” and “Hide After”; set a specific time window when the ticket type should be visible to the public. • Tickets Per Order — Set a minimum and maximum number of tickets that an attendee can purchase in a single order. • Sales Channel — Note where tickets should be available (Everywhere, Online Only, or At the door only). Everywhere means tickets are sold on the event listing, eblink{Eventbrite attendee app=>}, and the eblink{Eventbrite Organizer App=>}). Online only means tickets are sold on the event listing and eblink{Eventbrite attendee app=>}. At the door only means tickets are sold on the eblink{Eventbrite Organizer App=>} only.

NOTE: If you need to create more ticket types, repeat eblink{steps 10 & 11=>} or click "Copy" in the three-dot overflow menu to the right of your ticket. The ability to copy tickets and donations is not available for classic event creation, Eventbrite Organizer (iOS and Android), events with Group Registration enabled, or reserved seating events.

12. Save. Then publish your event.

13. Connect Eventbrite and Zoom.

1. Click “Apps” (in the left-side manage events menu). 2. Select or search for “Export Attendees with Zapier”. 3. Click “Get App”. 4. Allow the installation and find the Eventbrite <> Zoom zap option (or a zap for your webinar platform of choice). 5. Log into Zapier and authorize the installation. 6. Find your Zoom webinar and connect it to the Eventbrite event. 7. Turn on the “Zap!” That’s it! Attendees register and pay on your Eventbrite event listing. They’ll also get access to your online event page and receive reminders leading up to your webinar.

TIP: eblink{Learn more about setting up “zaps” with Zapier=>}.

14. Additional Information.

• Attendees receive a link to your online event page when they complete registration. They also receive reminders 48 hours, 2 hours, and 10 minutes before the event starts. • Your online event page is only available to you, any eblink{users with access to the event=>}, and registered attendees. Otherwise, people see a locked page, button to register, and button to contact the event organizer. • Any videos you use must be yours or adhere to Creative Common copyright licenses. • The online event page is only available for events using the eblink{new event creation experience=>}.

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